This policy explains how personal data is handled on this website — sympozio.com — and in the correspondence that arises from it.
It does not cover the Sympozio platform as used by the attendees of a particular congress. That deployment is governed by the terms and the privacy notice supplied by the organiser of that event, who is the controller for it. How the platform itself is built is described on our security and privacy page.
Who is responsible
The data controller for this website is Societatea pentru Istoria Religiilor (Society for the History of Religions, Bucharest), a Romanian association registered at Strada Dimitrie Bolintineanu nr. 5, ap. 49, 030167 Bucharest, Romania, fiscal identification code 54442265, which operates Sympozio.
For any question about this policy, about the personal data we hold, or to exercise any of the rights set out below, write to [email protected].
What we collect
The contact form. If you use the form on our contact page, we receive the name, email address, institution, event description and message that you enter, together with the IP address the message was sent from. The same information reaches us if you email us directly.
Anti-spam verification. The contact page uses Cloudflare Turnstile to establish that a message comes from a person rather than an automated system. Cloudflare receives your IP address and basic browser information to perform that check. It runs only on the contact page.
Server logs. Our web server records standard technical information about each request: IP address, date and time, the page requested, the referring page and the user-agent string.
Your cookie choice. If you answer the cookie notice, your answer is stored in your browser’s own local storage so that you are not asked again. It stays on your device and is never sent to us.
Analytics. This website runs no analytics. If that changes we will use a cookieless service that does not track individuals between websites, and this policy will be updated before it is introduced.
Why we process it, and on what basis
- To answer your enquiry — our legitimate interest in replying to someone who has contacted us, and in taking steps at your request before entering into a contract.
- To protect the contact form from abuse — our legitimate interest in preventing our mail systems being used to send spam.
- To keep the website secure and working — our legitimate interest in operating it safely and diagnosing faults.
- To remember your cookie choice — giving effect to a preference you expressed.
We do not use your data for profiling or automated decision-making, we do not add enquiries to a marketing list, and we do not sell personal data to anyone.
How long we keep it
Correspondence is kept for as long as it takes to deal with your enquiry and for a reasonable period afterwards, so that we have the context if you write again. Server logs are kept for a short operational period and then deleted or overwritten. You can ask us at any time to delete correspondence sooner, and we will.
Who else is involved
- Hosting. The website runs on Amazon Web Services infrastructure.
- Content delivery. Traffic is served through Cloudflare, which acts as a reverse proxy and processes request data in order to deliver pages and protect against attack.
- Anti-spam. Cloudflare Turnstile performs the verification check on the contact page.
- Email. Messages from the contact form are relayed through our mail provider, Hostico, and delivered to our own mailbox.
Each acts on our instructions as a processor, or as an independent controller for its own infrastructure purposes as set out in its own privacy notice.
International transfers
Where one of those providers processes personal data outside the European Economic Area, the transfer is covered either by an adequacy decision or by standard contractual clauses. We can provide the detail on request.
Your rights
If you are in the EEA or the United Kingdom you have the right to obtain access to the personal data we hold about you, to have inaccurate data rectified, to request its erasure, to request restriction of processing, to receive your data in a portable form, and to object to processing carried out on the basis of our legitimate interests.
To exercise any of these, write to [email protected]. We will respond within one month.
If you are not satisfied with our response you may complain to a supervisory authority. Ours is the Romanian National Supervisory Authority for Personal Data Processing (ANSPDCP, dataprotection.ro); you may also complain to the authority in your own country of residence.
Cookies
This website sets no tracking or advertising cookies. The cookie policy sets out exactly what is stored on your device.
Children
This website is addressed to event organisers and institutions. It is not intended for children and we do not knowingly collect their personal data.
Changes
If this policy changes we will update the date shown at the top of this page.